Data Sync & Backup Engine

Your data is
permanent now.

Every record, comment, file, and task — backed up in real time to a database your organization owns. Platforms change. Vendors pivot. Your data stays.

195B+
Webhook events
processed since 2013
181
Platform
connectors
Real-time
Milliseconds
behind live
100%
Data ownership.
Your database.
How it works

A four-step pipeline that never stops.

From the moment you connect a platform, your data flows continuously into your permanent data lake.

1
Connect
Authenticate with any of 181 supported platforms. OAuth, API key, or webhook — we handle every authentication pattern. One click to start.
2
Initial Sync
Full historical import of every record, comment, file reference, and task. Large orgs with millions of items sync completely — no data left behind.
3
Real-time Hooks
Webhook listeners capture every create, update, and delete event the moment it happens. Your backup stays milliseconds behind the live platform.
4
Flatten & Index
Raw platform data is flattened into a normalized, searchable format. Cross-platform queries become instant. AVA AI can reason over everything.
Cross-Platform Flattening Engine

Raw data in.
Intelligence out.

Every connected platform stores data differently. Our flattening engine normalizes everything into a consistent, queryable format — so AVA AI and IRIS can reason across all your platforms simultaneously.

The canonical flattener handles all 16 Podio field types, Salesforce objects, HubSpot records, and every other platform's schema. Field names, relationships, and values are mapped into a universal format your organization can query directly.

Layer Collection Purpose
Raw podio_items_{orgId} Exact platform data, untouched
Flat flattened_items_{orgId} Normalized, searchable documents
Comments podio_comments_{orgId} All discussion threads preserved
Files podio_files_{orgId} File metadata and references
Tasks podio_tasks_{orgId} Assignments, deadlines, status
Schema podio_apps_{orgId} App definitions, field maps, AI context
Complete coverage

What gets backed up.

Not just records. Everything that makes your data meaningful.

📄
Records

Every item, lead, deal, ticket, contact, and custom object. Full field values including relationships and embedded data. Real-time sync on every create, update, and delete.

💬
Comments

Every discussion thread, @mention, and reply. Comments are the institutional memory most platforms let disappear. We keep them all — with timestamps and authorship intact.

📎
Files

File metadata, references, and download links for every attachment across every record. Deduplicated and tracked so nothing is orphaned or lost.

Tasks

Assignments, due dates, completion status, and responsible parties. Task history shows who did what and when — the accountability chain your org depends on.

🛠
Schemas

App definitions, field configurations, calculation scripts, and relationships. If a platform changes its structure, you have the original. Forever.

📊
Health Logs

Sync status, hook events, error rates, and processing metrics. Know exactly what synced, when it synced, and whether anything was missed. Complete observability.

Ready to own your data permanently?

Connect your first platform in under 60 seconds. No per-seat fees. No data limits. Just permanent ownership.